This section of our Privacy Policy outlines illion’s privacy policy and data protection practices relating to our Software Solutions.

By using our Software Solutions, you agree to be bound by this Privacy Policy.

If your Personal Information was provided to us by another party, we will have sought their confirmation that you authorised them to provide us with your Personal Information in accordance with this Privacy Policy and that they informed you of your rights to access and request correction of your Personal Information, as set out below.

We may update our Privacy Policy from time to time to reflect changes to applicable law or changes to our business practices.  The updated Privacy Policy will be published on this website and the updated policy will apply to all Personal Information held from that time onwards.

1. Personal Information we collect

The Personal Information we collect from or about individuals, is the information that is reasonably necessary for our business purposes including providing software services to our customers (such as Credit Providers, Utilities, Telcos and other service providers). We may collect a significant amount of Personal Information from or about an individual including their:

  • name;
  • date of birth;
  • driver’s licence number (or other Government identifier);
  • marital status;
  • gender;
  • phone number/s;
  • email address/es;
  • residential / business / postal address;
  • residence type;
  • employment history;
  • income;
  • assets;
  • liabilities;
  • banking and other financial transaction data; and
  • credit information, including hardship and repayment information.

We do not have a need to collect sensitive information (such as race, religion, ethnicity, health information, criminal record, sexual orientation, trade union memberships etc.) so will not collect this information.  We might, in limited circumstances, utilize biometric information for identification verification purposes but will only do so when expressly authorized by the individual concerned.

2. How we collect and hold Personal Information

We collect information from our customers, from individuals, third party service/data providers, Court records, publicly available sources, surveys or authorised parties.

We also may collect Personal Information about our customers, or employees or officers of our customers and prospective job applicants, so that we can meet internal operational requirements, complete business transactions, conduct research, deliver products and services, administer accounts, provide customer support or meet regulatory requirements.

As a provider of software solutions, the information we collect is predominantly in a digital format.

We are serious about the security of the information we collect.  To protect this information, we employ contractual and administrative steps to ensure that this information is protected against any unauthorised access, disclosure or misuse. In addition to this we also utilise significant technology solutions to protect against unauthorised access or disclosure.

All our employees undertake training in handling information, with particular emphasis on protecting the personal information of individuals.  We limit physical and digital access to our premises and computer networks to those that require such access.

We collect information from our customers, from individuals and relevant third-party service providers, Australia Post (including National Change of Address) where authorised by the relevant individual and or permissible by law.

We also may collect Personal Information about our customers, or employees or officers of our customers and prospective job applicants, so that we can meet internal operational requirements, complete business transactions, conduct research, deliver products and services, administer accounts, provide customer support or meet regulatory requirements.

3. Purpose of collection, holding, using and disclosing Personal Information

We provide a digital means for our customers to perform one or more of their business processes.

Our interaction with Personal Information will be to collect it from our customer or an individual, use the information to perform the business process then return the relevant information to our customer (or the individual).  Some of the most common purposes for this will be:

  • assisting our customers in obtaining the information, they need to assess credit applications;
  • assisting our customers to assess applications for personal or business-related credit;
  • assisting individuals and businesses to provide the information needed to make a credit application;
  • assisting our customers with identity verification for individuals and businesses;
  • managing our relationship with individuals and our customers;
  • assisting our customers in their debt management;
  • for audit and record keeping purposes and to comply with our legal and regulatory obligations;
  • processing and managing applications to work with us;
  • for analytics, product development, research and benchmarking; and
  • sharing with our group companies to assist with the management of information or delivery of our services.

While this list is not exhaustive, any purposes outside of this list will be consistent with those permitted under Privacy Laws.

4. Accessing and correcting Personal Information

Under privacy laws, an individual has the right to access and request correction of any Personal Information we hold about them.  We also recognise the need to ensure the information shared with our customers and service providers is accurate so encourage correction of any errors where they exist.

To access Personal Information, we have established the Public Access Centre with the following contact points:

Telephone: 1300 734 806
E-mail: pacaustral@illion.com.au

New Zealand
Telephone: 0800 733 707
E-mail: pacnz@illion.co.nz

While we take reasonable steps to ensure that Personal Information is accurate and up to date, we generally rely on our customers, data suppliers and individuals to inform us if the information is inaccurate or incomplete.

Once Personal Information is provided it is important that any errors are corrected, these should be raised through the Public Access Centre on the details above.

5. Making a complaint

While we aim to address matters quickly and efficiently we understand there are times when things may go wrong and an individual may want to make a complaint.

To make a complaint it may be beneficial to complete the Online Form to ensure all relevant information is available, otherwise please speak with us on the contact number above.  Alternatively it may be helpful to click here to complete a Complaint Lodgement Form and return it to:


  • Attention to: Privacy Complaints
    Company: illion Australia
    Postal Address: PO Box 7405
    St Kilda Rd Melbourne VIC 3004
    Email: complaints@illion.com.au

New Zealand

  • Attention to: Privacy Complaints
    Company: illion New Zealand
    Postal Address: PO Box 9589
    Newmarket, Auckland 1031
    Email: complaints@illion.co.nz

As per our complaint handling policy we will address complaints as quickly and efficiently as possible, at a minimum we will acknowledge receipt of a complaint within one business day and commit to investigating the complaint and providing a response within 30 days, provided that we have access to all necessary information. In cases where further information, assessment or investigation is required, we will seek to agree on an acceptable alternative time frame.

If a privacy related complaint continues to be unresolved there may be the option to escalate the matter to an external body, being:

6. Disclosure of information overseas

Our businesses operate across Australia and New Zealand.  Australia and New Zealand privacy laws are substantially similar. If we disclose information to our related companies as part of our internal operations, we will comply with Australian law in respect of Australian information and New Zealand law in respect of New Zealand information.

Our customers may be local or international companies and may have operations overseas, this means we are unaware of what data our customers may disclose overseas. If information is supplied overseas we will take steps to ensure our customers continue to protect this information in line with our Australia and New Zealand privacy laws.  Unfortunately, it is not possible to identify those countries where our customers may allow their information to be disclosed to, or accessed from.

In supplying our services, we may utilise service providers, resources, and cloud-based processes located outside of Australia or New Zealand.  We use reputable service providers and ensure they have appropriate controls and contractual obligations relating to security of data.

7. Use of Cookies (or technology identifiers)

We may use technology known as a “cookie” to collect statistical information about an individual when they visit the illion website or use any of our products or services. Cookies are small pieces of information captured in the browser when a device is used to access online content. This information is then used to record information about the visit, allowing it to remember the details of the visit and provide a more meaningful experience when the individual next visits our website.

The cookies we use do not identify the individual but may link to an email address if the visit to our website was from a link supplied in an email sent from us.

Cookies can be switched off by adjusting the settings on the web browser, or by choosing “do not accept cookies” when prompted. If cookies are disabled or removed then access to all of the content and facilities available on the website may not occur.

From time to time we may collect, use, store and disclose non-identifiable information relating to an individual’s use of the illion website or any of our products or services. For example, we may record information such as the areas of the illion website visited along with the time, date and URL of the pages accessed, details of the device used to access the illion website, the IP address and/or the previous websites visited before linking to illion. We normally use this information in the aggregate to administer and improve our website, and monitor website usage.

We may allow our service providers to also use cookies on our website to track performance and to advertise products and services elsewhere on the Internet.

8. Direct Marketing

The Personal Information provided by our customers (or individuals directly) for this service is not used for Direct Marketing.

9. Contact Us

If you have any questions relating to this Privacy Policy please contact us at Privacy@illion.com.au.

A copy of this Policy, including updates, is available at any time via our website www.illion.com.au under the Privacy link. If a printed copy is required this can be requested via our Public Access Centre on 1300 734 806 (Australia), 0800 733 707 (New Zealand) or by email request to pacaustral@illion.com.au or pacnz@illion.co.nz. If required in a particular format, illion Public Access Centre will take reasonable steps to make this happen but may charge a fee depending on the format required.

Last updated March 2023